Lately I keep receiving email from IT alert me that my mailbox has been over the size limit. The company gives us more than 500MB of storage size on the server. I've been working hard to remove all the large attachment in my mailbox, the alert never stop though. So, I start looking into the folder size of my account: Right click the exchange's account root node in the tree view, then click the "Properties for..." menu item. Refer figure 1.
Figure 1: Open the property windows of the outlook account
Then at the property windows, click the "Folder Size..." button. The "Folder Size" windows will be pop up as shown in Figure 2.
Figure 2: Folder Size windows
From here, I noticed that my calendar is the 2nd larges folder. That means I need to it is time to clean up my Calendar. However, the default view for the Calendar does not list out the items like the mail items. In order to view the Calendar as a list, in the Calendar view's menu, "View" -> "Current View" -> By Category. The Calendar view will change to list view as shown in Figure 3.
Figure 3: Calendar's List view
From here, we can sort the calendar items by size. Then it is easy for me to clean up all the previous invitation with large attachment.
12 comments:
Thank you so much for the tip. You just saved me hours of opening each appointment in an attempt to determine which ones had large attachments and need to be deleted.
Thank you, very useful tip.
Wow, good to know that my sharing actually useful. Thanks for the comments!
Excellent - thanks for this.
Casey, This is an excellent tip. I've been struggling to keep my outlook within storage limit size for years as I did not know an easy way to reduce the size of the calendar folder as it was the largest culprit.
Thanks for posting this tip!
Thanks so much.
My wife couldn't get any emails because her calender was at the limit of her mailbox.
Some genius sent a 7 Mb file.
Keep up the GREAT WORK!!
Thanks from sunny san diego
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Thank you, Casey! Not even Microsoft provides info for reducing calendar size when they provide help on decreasing the pst size!! They spend their time on the mail which just about everyone already knows how to clean up.
Thanks a bunch.....it really helped me to clean up my calendar, which was occupying 13.5MB of space...now it is gone down to 1.3MB....!
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